MINISTRY ASSISTANT
PRINCIPAL FUNCTION: Responsible for office management, financial administration, and ministry support for staff, members, and facilities.
RESPONSIBILITIES:
OFFICE MANAGER
-Answer and direct phone calls to appropriate ministry areas
-Distribute mail to appropriate staff and School representative
-Receive visiting members and guests, deepening relationships as opportunity allows
-Act as Liaison between church/school regarding policies, schedule, bills & facility use
-Maintain schedule of facilities by members for personal use and ensure reset
-Inventory & order office and janitorial supplies
-Maintain office equipment in good working order; schedule repair as needed
-Maintain records & history for all church occurrences
-Renew all software licenses for website, music, tax I.D., & memberships (Sams, etc)
FINANCIAL ADMINISTRATOR
-Work with the Budget Finance Committee in annual budget development
-Support Counting Team and assist the deposit of weekly offerings with bank
-Post offerings weekly to member records; maintain confidentiality and tax records
-Post receipts and disbursements of all budgetary accounts using Logos system
-Pay and distribute all bills, recording payments to accounting system
-Prepare bank reconciliation statements monthly; review with Budget Finance
-Prepare & mail monthly support to all associations, missions & ministries
-Prepare financial reports for monthly Budget Finance and church business meetings
-Answer questions about financial matters from members or direct to ministry leaders
-Prepare and issue weekly staff member paychecks
MINISTRY ASSISTANT
-Assist benevolent requests with form completion and assignment to Deacons
-Maintain master church-wide calendar of events with time and resources in mind
-Support Ministry Team and Committee meetings with materials & records as needed
-Assist Ministry and event meetings with facilities, records and materials; ensure reset of rooms and furniture used
-Maintain Small Group attendance and class notebooks
-Assist pastor and staff members with ministry goals, plans, and information as requested
-Maintain updated church mailing list, prospect and visitation files
-Compile literature orders for all ministries; order curriculum & other support materials
QUALITIFICATIONS: Familiarity with church support software, Word, Canva, PowerPoint, financial record keeping (both digital & paper filing); personal organization, self-initiation, and good problem-solving and communication skills; devoted to personal sanctification process and progress.
WORK ENVIRONMENT: Office hours: Monday – Thursday, 9:00 – 2:00; part-time position - 20 hours per week; salary is commensurate with experience and qualifications; no child-care available; position is directly responsible to the pastor.